§ 58-27. Fees for recreational facilities and community room.

(a)

Park pavilion fee. Reservations for use of county park pavilions shall be the responsibility of the department of parks and recreation, which shall establish rules and regulations for such use. Reservations will not be accepted for recreation park pavilions prior to January 1 of the calendar year in which the reservation date occurs. The applicant shall mail or deliver advance payment (full amount) to the department of parks and recreation within ten days after making reservations. Requests for refunds will be granted until one week before the reservation date; thereafter, no refund request will be accepted. A processing fee of $20.00 will be deducted from all refunds made. Each applicant shall be held responsible for damage to facilities and equipment during use and clean up after the activity. Any individual or organization that abuses the property or fails to comply with all rules and regulations will be held financially responsible for damages, and may be denied further use of the facility. Supplies, equipment and materials, including decorations used by applicant, must be approved for use by the department of parks and recreation. The Prince George Ruritan Club, the Southside Homebuilders Association, the youth recreation teams sponsored by the parks and recreation department, county departments, county volunteer fire departments, and the county emergency crew will not be charged a fee for pavilion usage.

The department of parks and recreation, with approval of the county administrator, is authorized to establish fees to be charged for a reservation of usage of pavilion space at any county park.

Except as provided by section 58-25(d), no alcoholic beverages will be permitted.

(b)

Disputanta Community Room. Organizations or individuals desiring to use the Disputanta Community Room may do so on a first-come, first-served basis; provided that no individual, group or organization may use the facility more than one time per month. The facility shall be reserved in advance by making application to the department of parks and recreation for use of the facility in accordance with rules and regulations established by the department of parks and recreation. Reservations may be accepted six months in advance of the reservation date. The applicant shall mail or deliver advance payment (full amount) to the department of parks and recreation within ten days after making reservations. Requests for refunds will be granted until one week before the reservation date; thereafter, no refund request will be accepted. A processing fee of $20.00 will be deducted from all refunds made. Applications must be accompanied by payment of appropriate fees. Applications will be approved, modified, or disapproved by the department of parks and recreation. Each applicant shall be held responsible for damage to facilities and equipment during use and cleanup after the activity. Any individual or organization that abuses the property or fails to comply with all rules and regulations will be held financially responsible for damages, and may be denied further use of the facility. Supplies, equipment and materials, including decorations used by applicant, must be approved for use by the department of parks and recreation. County departments, county volunteer fire departments, and the county emergency crew will not be charged a fee for facility usage.

The department of parks and recreation, with approval of the county administrator, is authorized to establish fees to be charged for a reservation of usage of the Disputanta Community Room.

No group other than recognized officially chartered nonprofit, work or civic associations located physically within the boundaries of the county shall be permitted to bring alcoholic beverages into the Community Room. Any qualifying organizations must obtain an alcoholic beverage license for group consumption from the state beverage control board prior to the event.

(c)

Recreation parks and athletic fields. Reservations for use of county recreation parks and athletic fields, including J.E.J. Moore Recreation Athletic Complex, shall be the responsibility of the department of parks and recreation, which shall establish rules and regulations and determine field availability for such use. Reservations will not be accepted prior to January 1 of the calendar year in which the reservation date occurs. The applicant shall mail or deliver advance payment (full amount) to the department of parks and recreation within ten days after making reservations. Requests for refunds will be granted until one week before the reservation date; thereafter, no refund request will be accepted. A processing fee of $20.00 will be deducted from all refunds made. Each applicant shall be held responsible for damage to facilities and equipment during use and clean up after the activity. Any individual or organization that abuses the property or fails to comply with all rules and regulations will be held financially responsible for damages, and may be denied further use of the facility. Supplies, equipment and materials, including decorations used by applicant, must be approved for use by the department of parks and recreation. Any county organized group may schedule the use of the fields through the department of parks and recreation and be exempted from payment of a user fee. All other users, including organized tournaments, shall pay the applicable fees, except that the county school teams, teams sponsored by the parks and recreation department, county departments, county volunteer fire departments, and the county emergency crew will not be charged a fee for field usage. Four existing baseball tournaments co-sponsored by the Prince George Varsity Baseball Team and Amateur Athletic Union are exempted from payment of fees for field use.

The department of parks and recreation, with approval of the county administrator, is authorized to establish fees to be charged for a reservation of usage of recreation parks and athletic fields and facilities attendant thereto.

No alcoholic beverages will be permitted. In case of inclement weather or maintenance requirements, the department of parks and recreation will determine if fields may be used.

(Ord. No. O-02-001, § 9-27, 3-12-2002; Ord. No. O-04-001, § 9-27, 3-9-2004)

(Ord. No. O-02-001, § 9-27, 3-12-2002; Ord. No. O-04-001, § 9-27, 3-9-2004)